This privacy notice is provided in a layered format, so you can click through to the specific areas set out  below. Please also use the Glossary to understand the meaning of some of the terms used in this privacy  notice.  











1. Important information and who we are 

Purpose of this privacy notice 

Together for Racing International respects your privacy and is committed to protecting your personal data. This privacy notice will  inform you as to how we look after your personal data when you either visit our website (regardless of where  you visit it from) or interact with us in other ways and tells you about your privacy rights and how the law  protects you. 

Together for Racing International collects and processes your personal data through your use of this website, including any data you may provide when using the ‘Contact TfRI’ form, requesting information, or taking part in a competition.

This website is not intended for children and we do not knowingly collect data relating to children. 

It is important that you read this privacy notice together with any other privacy notice or fair processing notice  we may provide on specific occasions when we are collecting or processing personal data about you so that  you are fully aware of how and why we are using your data. This privacy notice supplements the other notices  and is not intended to override them.  

Data Controller Together for Racing International is a global alliance, guided by a core global steering group representative of various countries, and directed through a centralized communication platform.

Within the European Union 

For the purposes of compliance with the General Data Protection Regulation (GDPR) (Regulation (EU)  2016/679) data protection laws, global initiative Together for Racing International (“the Company”) is the Data Controller and responsible for your personal data and adhering to data protection and privacy laws within the European Union.  

Outside the European Union 

If you are based outside of the European Union and have questions or concerns about our use of your personal data, then you may contact Together for Racing International, whose contact details are listed below.  

Together for Racing International operates one website to which this Privacy Notice will be applied.

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact A designated worldwide data protection and privacy contact will oversee these enquiries. 

Worldwide Data Protection and Privacy Contact details 

Data Privacy Manager 

Together for Racing International

Email :

You have the right to make a complaint at any time to the appropriate data protection supervisory authority.  We would, however, appreciate the chance to deal with your concerns directly, before you approach the  relevant authority, so please contact us in the first instance. 

Changes to the privacy notice 

This version was last updated on 13 November 2020

Third-party links 

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or  enabling those connections may allow third parties to collect or share data about you. We do not control these  third-party websites and are not responsible for their privacy statements. When you leave our website, we  encourage you to read the privacy notice of every website you visit.

2. The data we collect about you 

Personal data, or personal information, means any information about an individual from which that person  can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped  together follows: 

Identity Data which could include your first name, maiden name, last name, username or similar identifier,  marital status, title, date of birth and gender. 

Contact Data which could include your billing address, delivery address, email address and telephone  numbers. 

Financial Data which could include your bank account and payment card details. 

Transaction Data which could include your details about payments to and from you and other details of  products and services you have purchased from us. 

Technical Data which could include your internet protocol (IP) address, your login data, browser type and  version, time zone setting and location, browser plug-in types and versions, operating system and platform  and other technology on the devices you use to access this website.  

Profile Data which could include your username and password, purchases or orders made by you, your  interests, preferences, feedback and survey responses.  

  • Usage Data which could include information about how you use our website, products and services.  

Marketing and Communications Data which could include your preferences in receiving marketing from  us and our third parties and your communication preferences. 

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose.  Aggregated Data may be derived from your personal data but is not considered personal data in law as this  data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to  calculate the percentage of users accessing a specific website feature. However, if we combine or connect  Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the  combined data as personal data which will be used in accordance with this privacy notice. 

We do not collect any Special Categories of Personal Data about you (this includes details about your race or  ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union  membership, information about your health and genetic and biometric data). Nor do we collect any  information about criminal convictions and offences. 

If you fail to provide personal data 

Where we need to collect personal data by law, or under the terms of a contract we have with you and you  fail to provide that data when requested, we may not be able to perform the contract we have or are trying  to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel  a product or service, but we will notify you if this is the case at the time. 

3. How is your personal data collected? 

We use different methods to collect data from and about you, including through: 

Direct interactions. You may give us your Identity, Contact, Financial data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you: 

• apply for our products or services; 

• provide products and services; 

• create an account on our website; 

• subscribe to our service or publications; 

• request marketing to be sent to you; 

• enter a competition, promotion or survey; or 

• give us some feedback. 

Automated technologies or interactions. As you interact with our website, we may automatically  collect Technical Data about your equipment, browsing actions and patterns. We collect this personal  data by using cookies, server logs and other similar technologies. We may also receive Technical Data  about you if you visit other websites employing our cookies. Please see our Cookie Policy for further  details. 

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below: 

• Technical Data from the following parties: 

a) analytics providers such as Google based outside the EU; 

b) search information providers. 

• Identity and Contact Data from publicly available sources. 

4. How we use your personal data 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal  data in the following circumstances: 

  • To reply to your initial contact, or to reply to any requests for information; 
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and  fundamental rights do not override those interests. 
  • Where we need to comply with a legal or regulatory obligation. 

Click here to find out more about the types of lawful basis that we will rely on to process your personal data. 

Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation  to sending third party direct marketing communications to you via email or text message. You have the right  to withdraw consent to marketing at any time by contacting us. 

Purposes for which we will use your personal data 

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and  which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where  appropriate. 

Note that we may process your personal data for more than one lawful ground depending on the specific  purpose for which we are using your data. Please contact us if you need details about the specific legal ground  we are relying on to process your personal data where more than one ground has been set out in the table  below.  

Purpose/Activity Type of data Lawful basis for processing including  basis of legitimate interest 

Purpose/ActivityType of dataLawful basis for processing including basis of legitimate interest
To register you as a new customer(a) Identity  (b) ContactPerformance of a contract with you
To process and deliver your order including: (a) Manage payments, fees and charges (b) Collect and recover money owed to us(a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications(a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Asking you to leave a review or take a survey(a) Identity (b) Contact (c) Profile (d) Marketing and Communications(a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To enable you to partake in a prize draw, competition or complete a survey
(a) Identity  (b) Contact  (c) Profile  (d) Usage (e) Marketing and Communications
(a) Performance of a contract with you (b) Necessary for our legitimate interests (to study how customers use our products/services, to develop them and grow our business)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
(a) Identity  (b) Contact  (c) Technical
(a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
(a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) TechnicalNecessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
(a) Technical  (b) Usage
Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you
(a) Identity (b) Contact (c) Technical (d) Usage (e) Profile
Necessary for our legitimate interests (to develop our products/services and grow our business)


We strive to provide you with choices regarding certain personal data uses, particularly around marketing and  advertising. We have established the following personal data control mechanisms: 

Promotional offers from us  

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you  may want or need, or what may be of interest to you. This is how we decide which products, services and  offers may be relevant for you (we call this marketing).  

You will receive marketing communications from us if you have requested information from us by subscribing  to our website or purchased goods or services from us or if you provided us with your details when you entered  a competition or registered for a promotion and, in each case, you have not opted out of receiving that  marketing. 

Third-party marketing  

We will get your express opt-in consent before we share your personal data with any company outside of  Together for Racing International for marketing purposes.  

Opting out 

You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out  links on any marketing message sent to you or by contacting us at any time.  

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us  as a result of a product/service purchase, warranty registration, product/service experience or other  transactions. 


You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access  cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible  or not function properly. For more information about the cookies we use, please see our Cookie Policy

Change of purpose  

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider  that we need to use it for another reason and that reason is compatible with the original purpose. 

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal  basis which allows us to do so. 

Please note that we may process your personal data without your knowledge or consent, in compliance with  the above rules, where this is required or permitted by law.

5. Disclosures of your personal data 

We may have to share your personal data with the parties set out below for the purposes set out in the table  in paragraph 4 above. 

• Internal Third Parties as set out in the Glossary.  

• External Third Parties as set out in the Glossary

We require all third parties to respect the security of your personal data and to treat it in accordance with the  law. We do not allow our third-party service providers to use your personal data for their own purposes and  only permit them to process your personal data for specified purposes and in accordance with our instructions.

6. International transfers 

We share your personal data within the Together for Racing International Group. This will involve transferring your data outside the  European Economic Area (EEA). 

Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded  to it by ensuring at least one of the following safeguards is implemented:  

• Where we use certain service providers, we may use specific contracts approved by the European  Commission which give personal data the same protection it has in Europe. For further details, see  European Commission: Model contracts for the transfer of personal data to third countries.  

• Where we use providers based in the US, we may transfer data to them if they are part of the Privacy  Shield which requires them to provide similar protection to personal data shared between the Europe and the US. For further details, see European Commission: EU-US Privacy Shield. 

Please contact us if you want further information on the specific mechanism used by us when transferring  your personal data out of the EEA. 

7. Data security 

We have put in place appropriate security measures to prevent your personal data from being accidentally  lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your  personal data to those employees, agents, contractors and other third parties who have a business need to  know. They will only process your personal data on our instructions and they are subject to a duty of  confidentiality.  

We have put in place procedures to deal with any suspected personal data breach and will notify you and any  applicable regulator of a breach where we are legally required to do so.

8. Data retention 

How long will you use my personal data for? 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for,  including for the purposes of satisfying any legal, accounting, or reporting requirements.  

To determine the appropriate retention period for personal data, we consider the amount, nature, and  sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal  data, the purposes for which we process your personal data and whether we can achieve those purposes  through other means, and the applicable legal requirements. 

Details of retention periods for different aspects of your personal data are available in our retention policy  which you can request from us by contacting us. 

In some circumstances you can ask us to delete your data: see Request erasure below for further information. 

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you)  for research or statistical purposes in which case we may use this information indefinitely without further  notice to you. 

9. Your legal rights 

Under certain circumstances, you have rights under data protection laws in relation to your personal data.  Please click on the links below to find out more about these rights:  

• [Request access to your personal data]. 

• [Request correction of your personal data]. 

• [Request erasure of your personal data]. 

• [Object to processing of your personal data]. 

• [Request restriction of processing your personal data]. 

• [Request transfer of your personal data]. 

• [Right to withdraw consent]. 

If you wish to exercise any of the rights set out above, please contact us. 

No fee usually required 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However,  we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we  may refuse to comply with your request in these circumstances. 

What we may need from you 

We may need to request specific information from you to help us confirm your identity and ensure your right  to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that  personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask  you for further information in relation to your request to speed up our response. 

Time limit to respond 

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month  if your request is particularly complex or you have made a number of requests. In this case, we will notify you  and keep you updated. 

10. Glossary 


Legitimate Interest means the interest of our business in conducting and managing our business to enable us  to give you the best service/product and the best and most secure experience. We make sure we consider and  balance any potential impact on you (both positive and negative) and your rights before we process your  personal data for our legitimate interests. We do not use your personal data for activities where our interests  are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to  by law). You can obtain further information about how we assess our legitimate interests against any potential  impact on you in respect of specific activities by contacting us. 

Performance of Contract means processing your data where it is necessary for the performance of a contract  to which you are a party or to take steps at your request before entering into such a contract. 

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for  compliance with a legal or regulatory obligation that we are subject to. 


Internal Third Parties 

Other Together for Racing International associated companies and organisations acting as joint data controllers or processors and who are based in the UK, Ireland, France, United Arab Emirates, USA, Australia or Japan. 

External Third Parties 

• Service providers acting as processors based both inside and outside the European Union who provide IT  and system administration services. 

• Companies such as Marketing Agencies, Mailing Houses, Printers, Lawyers, Sales Companies, Debt  Collection Agencies. 


You have the right to: 

Request access to your personal data (commonly known as a “data subject access request”). This enables you  to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. 

Request correction of the personal data that we hold about you. This enables you to have any incomplete or  inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you  provide to us. 

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where  there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove  your personal data where you have successfully exercised your right to object to processing (see below), where  we may have processed your information unlawfully or where we are required to erase your personal data to  comply with local law. Note, however, that we may not always be able to comply with your request of erasure  for specific legal reasons which will be notified to you, if applicable, at the time of your request. 

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third  party) and there is something about your particular situation which makes you want to object to processing  on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to  object where we are processing your personal data for direct marketing purposes. In some cases, we may  demonstrate that we have compelling legitimate grounds to process your information which override your  rights and freedoms. 

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing  of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where  our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even  if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected  to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.  

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party  you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that  this right only applies to automated information which you initially provided consent for us to use or where  we used the information to perform a contract with you.  

Withdraw consent at any time where we are relying on consent to process your personal data. However, this  will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw  your consent, we may not be able to provide certain products or services to you. We will advise you if this is  the case at the time you withdraw your consent.